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Introduction
The PEPMIS (Public Employee Performance Management Information System) is the official framework used to track and evaluate the performance of public servants across Tanzania. For teachers working within the standard school calendar year, managing monthly targets and knowing exactly what percentage to input is critical to maintaining an excellent performance record. In this updated guide, we share the official monthly percentage distributions and explain how the system functions under the latest guidelines.
The PEPMIS (Public Employee Performance Management Information System) is the official framework used to track and evaluate the performance of public servants across Tanzania. For teachers working within the standard school calendar year, managing monthly targets and knowing exactly what percentage to input is critical to maintaining an excellent performance record. In this updated guide, we share the official monthly percentage distributions and explain how the system functions under the latest guidelines.
1. What is PEPMIS and How Does It Evaluate Teachers?
PEPMIS is a digital performance platform built by the President’s Office Public Service Management and Good Governance (PO-PSMGG). It replaced the old paper-based OPRAS system. Instead of uploading physical files, the current system relies on a transparent verification workflow where supervisors electronically evaluate and sign off on your progress based on your classroom output, lesson logs, and academic records.
2. The Annual School Calendar Percentage Roadmap
Because teachers operate on a standard Calendar Year (January to December) rather than the government's fiscal year, your dashboard goals initialize at 0% in January and reach 100% by December.
- Quarter 1 (January – March) → Target: 25%
Initial planning, structuring Schemes of Work, and initiating early curriculum syllabus targets. - Quarter 2 (April – June) → Target: 50%
Mid-year academic phase. Wrapping up the first term's classroom topics and executing mid-year evaluations. - Quarter 3 (July – September) → Target: 75%
The launch of the second academic term, focusing on intensive curriculum coverage and mock exam analysis. - Quarter 4 (October – December) → Target: 100%
Syllabus completion, final student testing, annual grading matrix entries, and closing out the year's target profile.
3. Step-by-Step Monthly Breakdown
To align smoothly with school calendars and administrative inspections, update your progressive markers within these monthly parameters:
| Quarter | Month | Target Progress (%) | Institutional Focus & Milestones |
|---|---|---|---|
| Q1 | January | 0% – 10% | Subject allocation, alignment of annual goals. |
| February | 15% – 20% | Continuous routine classroom teaching and testing. | |
| March | 25% | Q1 performance closure and term assessment checks. | |
| Q2 | April | 30% – 35% | Mid-year syllabus progression. |
| May | 40% – 45% | Term exam preparations and coverage checks. | |
| June | 50% | Mid-Year Review Window. Academic term closures. | |
| Q3 | July | 55% – 60% | Term 2 opening and launching remaining syllabus units. |
| August | 65% – 70% | Core teaching hours and regional/school mock preparations. | |
| September | 75% | Q3 target assessments and secondary project logging. | |
| Q4 | October | 80% – 85% | Syllabus completion and student revision blocks. |
| November | 90% – 95% | Annual promotional marking and matrix logs. | |
| December | 100% | Annual Closure. End-of-year system validation. |
4. How to Correctly Update Progress on the Watumishi Portal
To input your current metrics, access your profile using these standard steps:
- Log into your account on the ESS Watumishi Portal or integrated e-Office network.
- Click on the PEPMIS module from your dashboard tabs.
- Select Progress Update or Implementation and Monitoring.
- Locate your specific task, adjust the progress slider to match the current month's percentage target, and click save.
- Inform your Head of School or immediate supervisor so they can log into their portal to Verify and Accept your entries.
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